One flat first-year rate for cash-basis small businesses with up to four accounts. S corporations and partnerships: $350. Software, secure portal, and a professional accountant’s monthly review included.
TransactionFlow is the accounting platform we built in-house. We were done with the yearly price increases from QuickBooks and Xero, so we wrote the tool we wanted: easier for an owner to use than either, and a full replacement, not a lite version. We run every client’s books on it, every day, and we share it with other accounting firms.
Your bank feeds land through Plaid, transactions get coded, and anything we’re not sure about becomes a question in your portal. You answer in a click; we finish the month.
| Date | Description | Amount | Category | Status |
|---|---|---|---|---|
| Aug 21 | Home Depot #6512 | -418.36 | Job materials | Question |
| Aug 20 | Stripe payout | +3,240.00 | Sales | Matched |
| Aug 19 | Chase card payment | -1,150.00 | Transfer | Matched |
| Aug 18 | Sunoco 0448 | -62.14 | Fuel | Coded |
| Aug 15 | Progressive Insurance | -286.50 | Insurance | Coded |
Home Depot $418.36 on Aug 21 — materials for the Oak St job, or shop supplies?
Oak St. Receipt attached.
Coming from QuickBooks Online, from another system, or from nothing at all. The path is the same.
We confirm the fit in about twenty minutes: cash-basis books, up to four accounts, and you’re moving to TransactionFlow. If you’re behind or the books need cleanup first, we scope that separately on the same call.
You grant read-only access to the business checking and credit card accounts and connect them through Plaid. We pull statements ourselves every month. You never email a PDF again.
On QuickBooks Online? We bring over your chart of accounts and balances, then you cancel the subscription once you’ve confirmed the numbers. Another system, spreadsheets, or a brand-new business? We set the file up from scratch. Either way, the move is handled as part of onboarding.
Accounts reconciled, transactions coded, open items asked in the portal, the month reviewed by a professional accountant. Your profit and loss and balance sheet are in the portal by the 20th of the following month. The monthly fee is charged on the 1st.
Everything below is switched on for every client on the special, at either rate. No add-on tiers, no per-tool charges.
| Tool | What it does for you |
|---|---|
| Open Mind Ledger analytics | Full access to Open Mind Ledger, the CFO dashboard we built — cash, runway, margins, forecasts and spending alerts on your own numbers — for the 12 months of the special, at no charge. On its own it is currently $648 a year. It is the tool, not an analyst: reading, interpreting or advising on those numbers is not part of the special. |
| Schedule C draft | If you file a Schedule C, the software drafts it from your books. Your tax preparer starts from a draft instead of a shoebox. |
| Quarterly estimated taxes | Calculate what to send the IRS each quarter from your actual year-to-date numbers, not last year’s guess. |
| Depreciation | Fixed-asset schedules and depreciation tracked in the same place as the books that feed them. |
| Loan amortization | Loan schedules that split principal and interest correctly, so interest expense is right without a spreadsheet. |
| Auto mileage | Log business miles for the standard mileage deduction. The total is ready when the return is. |
| Home office | Track the expenses that feed the home office deduction through the year instead of reconstructing them in April. |
| Personal accounts | Connect personal accounts in a separate personal view for your own picture. They never touch the business books. |
| Invoices and bills | Optional. Keep writing your own invoices and entering your own bills in TransactionFlow, or leave all of it to us. |
Two modules are priced separately: Book Cleaning and Advanced GL. Most clients never need either.
You connect the accounts and answer questions when they come up. We do everything else: coding, reconciliations, monthly financials, and books that are ready for the return. Most owners pick this.
You keep writing invoices and entering bills in TransactionFlow because you want to see receivables and payables yourself. We reconcile, review, and correct behind you every month. Same fee.
An accountant who hides the limits isn’t one you want. Here are ours.
| Line item | Sole prop, single-member LLC$250 / mo | S corp, partnership*$350 / mo |
|---|---|---|
| Included | ||
| Monthly bookkeeping, cash basis | Included | Included |
| Up to four accounts (checking and credit cards) | Included | Included |
| TransactionFlow software | Included | Included |
| Secure client portal | Included | Included |
| Plaid bank feeds | Included | Included |
| Monthly review by a professional accountant | Included | Included |
| Payroll journal entries booked from your payroll provider’s reports | Included | Included |
| Profit and loss, balance sheet by the 20th | Included | Included |
| Schedule C draft and estimated tax calculator | Included | Included |
| Depreciation, loan, mileage and home office tools | Included | Included |
| Open Mind Ledger analytics tool, full access for 12 months (tool only) | Included | Included |
| Migration from QuickBooks Online or another system | Included | Included |
| Additional fee | ||
| Book Cleaning module | Extra | Extra |
| Advanced GL module | Extra | Extra |
| Custom quote | ||
| More than four accounts | Call us | Call us |
| Accrual-basis books | Call us | Call us |
| Catch-up bookkeeping for months you’re behind | Call us | Call us |
| Cleanup of prior periods | Call us | Call us |
| Accountant analysis or advisory on your Open Mind Ledger numbers | Call us | Call us |
| Business and owner tax returns (bookkeeping clients only, quoted with your engagement) | Quoted | Quoted |
| Not offered | ||
| Ongoing bookkeeping in QuickBooks Online or other software | Not under this offer | Not under this offer |
| Payroll processing* — ADP, Paychex, Gusto or your provider, paid by you directly | Not in-house | Not in-house |
* Payroll isn’t included at either rate. Payroll runs through ADP, Paychex, Gusto or the provider you choose, and you pay that provider directly; we book the payroll entries from their reports.
Months or years behind is common, and it’s priced by volume, not by panic. Tell us how many accounts and how far back. You get a custom price, a discount on larger backlogs, and a date by which you’re current. Then the first-year rate takes over.
Books that exist but can’t be trusted need a look before a number. We walk through the file with you one on one, scope the work, and quote it. The Book Cleaning module is priced separately from the special.
No. Your books are kept in TransactionFlow, which is included in the monthly fee along with the client portal. There is no separate software bill from us or from Intuit.
We do. PTN Accounting built it in-house, runs every client’s books on it daily, and shares it with other accounting firms. There is no third-party vendor underneath it raising the price on us, or on you. The platform has its own site at omtransactionflow.com.
We bring your chart of accounts and balances into TransactionFlow during onboarding. Once you’ve confirmed the numbers match, you cancel the QuickBooks subscription. Keep your QuickBooks export for your records; we’ll tell you what to download before you close it.
No. The special is only for books kept in TransactionFlow. We don’t provide ongoing bookkeeping in QuickBooks Online or any other software under this offer.
Each business checking account and each business credit card counts as one. Four total, in any combination. More than four is a custom quote, not a hard no.
$250 a month, or $350 for an S corporation or partnership, charged automatically on the 1st of each month, in advance, for that month. The engagement is 12 months at the first-year rate. Terms are in the engagement agreement you sign before the first charge.
An S corporation or partnership files its own business return and carries more on the books each month: officer payroll entries from your payroll provider’s reports or partner draws and capital accounts, shareholder or partner basis, and a balance sheet the Form 1120-S or 1065 depends on. Same scope, same software, $100 more a month. Running payroll itself is not part of it; see the next question.
No. The special covers the monthly books. Tax preparation, for the business and for its owners, is offered to bookkeeping clients only and quoted as part of your engagement, so it is never a surprise line. Details are on the tax prep page.
Full access to the tool for the 12 months of the special, at no charge. Open Mind Ledger is the CFO analytics dashboard we built: cash on hand, runway, margins, forecasts and spending alerts, computed from your own books. On its own it currently costs $648 a year.
What you don’t get under the special is an accountant reading it for you. We don’t review, interpret or advise on the dashboards as part of this offer. If you want that, it’s a separate advisory engagement and we’ll quote it.
No. Payroll runs through ADP, Paychex, Gusto or whichever provider you prefer, and you pay that provider directly. We take their reports and book the payroll journal entries each month, so wages, payroll taxes and officer pay land correctly in your books.
The special covers your first 12 months. Before it ends, we agree on the ongoing rate with you in writing. Nothing changes without your sign-off.
So we can pull statements ourselves and reconcile every account every month without waiting on uploads. Read-only means we can see activity and statements. We cannot move money.
Every account reconciled, every transaction coded, open questions asked in the portal, and the month reviewed by Peter Nalepa, a professional accountant with 20 years of experience (EA, MS Business Analytics). Your profit and loss and balance sheet are in the portal by the 20th of the following month.
Yes, for the months ahead. The backlog is quoted separately by volume, with a discount on larger catch-ups. Once you’re current, the first-year rate applies going forward.
Then the special isn’t the right fit, but we still want to talk. Call 561-210-9223 or send the form and we’ll quote it properly.
Six quick fields and you’re done. We reply within one business day to set up the call.
Prefer to talk first? Call 561-210-9223. Existing client? Sign in to your portal.